Volunteer Job Descriptions
Logistics (Home Meets Only)
|Setup||Starts at 6:00 pm the Friday night prior to a Saturday meet. It includes setup of the heating tent and chairs, ropes around the pool, flags over the pool, data entry area, and tables for the Starter and Volunteer Check-in.|
|Concessions - Setup||Starts at 6:30am. Works with the Concession Chair to get the concession stand setup for the day.|
|Concessions – Operations||Works the concession stand – selling food, collecting money and restocking as necessary. Coordinates with Treasurer.|
|Tear Down||At the conclusion of each home meet, all items need to be taken down, folded and stored in their proper locations. All trash picked up and lost and found items collected. All pool furniture must be returned to their pre-meet locations.|
|Check-in||Starts at 6:30am. Help check-in swimmers and volunteers, ensure all swimmers have event number, heat number and lane number on arm. Distribute volunteer name tags and supplies.|
Just as it sounds, you will be timing each race
within a meet (shift 1, 2 or 3).
Must download the Swimmingly app on phone. Must attend 7:30 a.m. timers meeting on meet day regardless of assigned shift. Make sure your phone is fully charged.
all competitors are properly executing the identified stroke for each race.
Stroke Judges must attend a mandatory RMSL clinic prior to swim season. All Stroke Judges must attend a 7:30 am meeting prior to the swim meet regardless of the shift they are working that day. This position is recommended for seasoned parents or parents who were competitive swimmers. This is full year position. Desire to have a total of 7 stroke judges, with 4 stroke judges needed for each meet (6 needed for 3 team meet, only one this season).
|Heating||Organize the swimmers in the chairs in the heating area according to the event, lane and heat that they will be swimming. Heaters are NOT responsible for looking for swimmers. If swimmers are not in the tent area when their event is heated, they will be scratched from the event.|
|Floater||Volunteer support person who passes out water to volunteers, assist in miscellaneous meet operations, fill empty shifts, and supports Volunteer Coordinator and/or Meet Manager.|
False Start Jumper
(Home Meets Only)
|Role sits in lifeguard chairs and drops flag and/or jumps in the pool to stop swimmers when a false start is called. Home meets only (including intrasquad).|
(Home Meets Only)
|A full meet role. Distributes prizes/ducks to winners. Home meets only (no intrasquad role).|
FULL SEASON VOLUNTEERS
|Board Secretary / Webmaster||
and oversees the team website & communications. Board Seat.
Role occupied by Steven Maxey
|Parent Reps (2)||
Coordinates with other teams' parent reps regarding
meet details, handles protests, provides parents with team information. Get stickers from Meet Manager after each
meet and assign them to the proper ribbons and organize them in the family
files. Board Seat. Deliver donuts for
the entire team on Friday morning to the pool by 9AM.
Roles occupied by Diana Tacha & Kate O’Keefe
the team finances and bank account.
Role occupied by Erika Shorter
Coordinates and oversees all volunteers -
full-season and meet. Responsible for miscellaneous meet day preparations.
Role occupied by Nicholas Lakas
|Clerk of the Course, Starter Referee & Announcer||
home meets. Ensures that the home
meets runs smoothly - set up, host other team, heating coordinator, swimmers
are in the proper line up and ready once they are in position in the chairs
on the deck behind the starting blocks. Start
each event, referee technical stroke, start, turn, and finish conflicts
during meet if these should arise. Communicate
meet information and announce events in the water and in heating. RMSL
Role occupied by Angie & Tim Hager
Coordinates design, choices, and ordering for team
items (suits, caps, other logo apparel, coaches shirts).
Role occupied by Lindsay Ceilley
|Big Fish Little Fish Coordinator||
older swimmers up with younger ones for team spirit activities and fun! Role typically filled by a senior swimmer on team.
Role occupied by Teddy O’Keefe
|Social Even Coordinator||
Coordinates social events, including Pancakes &
Pictures, and end-of-season banquet.
Role occupied by Kelsey Irwin
|Meet Manager||Manages home meets, creating meet program, swimmer line up,
posting of meet results and DQ report.
Role occupied by Kate O’Keefe
Coordinate swimmer registration and sign-up
process through team website.
Role Occupied by Kelly Clymer