Volunteer Job Descriptions
MEET VOLUNTEERS
Logistics (Home Meets Only)
| ROLE_____________ | DESCRIPTION |
| Setup | Starts at 6:00 pm the Friday night prior to a Saturday meet. It includes setup of the heating tent and chairs, ropes around the pool, flags over the pool, data entry area, and tables for the Starter and Volunteer Check-in. |
| Concessions - Setup | Starts at 6:30am. Works with the Concession Chair to get the concession stand setup for the day. |
| Concessions – Operations | Works the concession stand – selling food, collecting money and restocking as necessary. Coordinates with Treasurer. |
| Tear Down | At the conclusion of each home meet, all items need to be taken down, folded and stored in their proper locations. All trash picked up and lost and found items collected. All pool furniture must be returned to their pre-meet locations. |
Meet Execution
|
ROLE______________ |
DESCRIPTION |
| Check-in | Starts at 6:30am. Help check-in swimmers and volunteers, ensure all swimmers have event number, heat number and lane number on arm. Distribute volunteer name tags and supplies. |
| Timers |
Just as it sounds, you will be timing each race
within a meet (shift 1, 2 or 3).
Must attend 7:30 a.m. timers meeting on meet day regardless of assigned shift. |
| Stroke Judges |
Ensures
all competitors are properly executing the identified stroke for each race.
Stroke Judges must attend a mandatory RMSL clinic prior to swim season. All Stroke Judges must attend a 7:30 am meeting prior to the swim meet regardless of the shift they are working that day. This position is recommended for seasoned parents or parents who were competitive swimmers. This is full year position. Desire to have a total of 7 stroke judges, with 4 stroke judges needed for each meet (6 needed for 3 team meet, only one this season). |
| Heating | Organize the swimmers in the chairs in the heating area according to the event, lane and heat that they will be swimming. Heaters are NOT responsible for looking for swimmers. If swimmers are not in the tent area when their event is heated, they will be scratched from the event. |
| Floater | Volunteer support person who passes out water to volunteers, assist in miscellaneous meet operations, fill empty shifts, and supports Volunteer Coordinator and/or Meet Manager. |
| Assistant Meet Manager | Role sits next to meet manager and announcer and inputs DQ slips and updates event number on pool signage. Home meets only (including intrasquad). |
|
Prize
Table
(Home Meets Only) |
A full meet role. Distributes prizes/ducks to winners. Home meets only (no intrasquad role). |
FULL SEASON VOLUNTEERS
| ROLE__________ | DESCRIPTION |
| Board Secretary / Webmaster |
Manages
and oversees the team website & communications. Board Seat.
Role occupied by Angie Hager |
| Parent Reps (3) |
Coordinates with other teams' parent reps regarding
meet details, handles protests, provides parents with team information. Roles occupied by Brett Buresh & Shawn Radtke Open positions available |
| Treasurer |
Manages
the team finances and bank account.
Board Seat. Role occupied by Caroline Cook |
| Volunteer Coordinator |
Coordinates and oversees all volunteers -
full-season and meet. Responsible for miscellaneous meet day preparations.
Board Seat. Role occupied by Kevin McNeilly |
| Clerk of the Course, Starter Referee & Announcer |
Oversees
home meets. Ensures that the home
meets runs smoothly - set up, host other team, heating coordinator, swimmers
are in the proper line up and ready once they are in position in the chairs
on the deck behind the starting blocks. Start
each event, referee technical stroke, start, turn, and finish conflicts
during meet if these should arise. Communicate
meet information and announce events in the water and in heating. RMSL
training requirement. Role occupied by Dave Wuchner |
| Apparel Chair |
Coordinates design, choices, and ordering for team
items (suits, caps, other logo apparel, coaches shirts).
Role occupied by Kaylee Larsen |
| Sponsorship Chair | Manages sponsorship and fundraising opportunities for the team. Role occupied by Jessica Ruiz |
| Social Event Coordinator |
Coordinates social events, including Pancakes &
Pictures, and end-of-season banquet.
Role OPEN |
| Meet Manager | Manages home meets, creating meet program, swimmer line up,
posting of meet results and DQ report.
Role occupied by Sam Elder |
| Registration Coordinator |
Coordinate swimmer registration and sign-up
process through team website.
Role Occupied by Caroline Cook |
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